Time Management

Top 25 Time Management Tips

Top 25 Time Management Tips

Where does your time go? We all know we are busy, yet we feel behind and don’t get to do the things we really want to do. Planning is the best time saver there is. At the beginning of the week jot down your goals that you want to accomplish, fun things you want to do, work that needs to be done, and appointments to keep. Then write out a loose schedule for the week ahead, balancing it out between work, family, home, self and your other roles.

You can choose to put your action items on daily to do lists or schedule them on a calendar like appointments. How you keep track of your things to do for the week, depends on how much structure you personally like or need.

When you plan, it is helpful to schedule things for twice as long as you expect them to take. That gives you extra time for those traffic jams, interruptions, and fun, spontaneous moments. I try to plan on leaving 10 minutes earlier than I have to, for all my appointments, in case of unexpected delays.

My weekly planning session usually takes less than thirty minutes. My planning session includes gathering my papers and going through the in-box to find action items as David Allen suggests in his book “Getting Things Done”.

I also plan goals, next action items for my projects, plan a two hour time alone, plan family night, and plan a date with my husband. I schedule work, exercise, fun time, time with friends and family, volunteer work, and self-care time. Planning allows the important to take precedent over the urgent for once. But, be flexible with your plan. Remember you are not a slave to your planner. It is there to serve you. If your time management system isn’t working, tweak it.

Here are some more time management tips:

* Know what’s important to you. Figure out your values and your vision.

* Start delegating to family members, co-workers, professionals, and teenagers needing extra money.

* Learn to say no to what is not in your mission or your values.

* Let go of perfectionism. Not everything has to be done perfectly and some things are out of your control.

* Listen to audio tapes or mp3’s during your commute or household tasks.

* Use a planner or PDA that includes a daily to do list, a weekly calendar, a monthly calendar, a listing of projects, telephone numbers and important information.

* Empty out your planner of the clutter and junk. Put the little pieces of paper in an in-box to go through in your weekly planning session.

* Keep your planner with you at all times.

* Do not keep a bunch of calendars around. Use only one so everything is in one place.

* Keep a master list of all the things you need to do, call, see, write, etc. Don’t use post-it notes all over. They seem to get lost.

* Answer routine letters by answering them on the original. Photocopy your message for your own files then send off the original.

* Cut down on TV time. Plan your TV time so you only watch the shows you really wanted to see. If you are watching, clean during commercials or sew while viewing.

* Look at your schedule and lay out all the things you need for the next day, the night before.

* Tidy your desk before you leave work so it will be clean for the next session.

* Try to spend time on planning and important things so you are not always “putting out fires.”

* Use a timer to keep you from spending too much time on one thing or to challenge you when you are cleaning.

* Relax when you are relaxing and work when you are working.

* Make goals and rewrite goals every few months, so you have a focus.

* Clear the clutter from your desk.

* Go through your files once a year to get rid of paper you no longer need. Saves space and time. Or go through a file each time you put something in it, to keep your files current.

* Get rid of things that don’t work, especially pens. Save yourself some frustration.

* Start with the worst item on your to do list. Everything else will be a piece of cake. You also won’t be thinking and dreading it while doing other tasks. Procrastination sucks out your energy.

* Be sure to bring things to do like reading, writing a letter, paying bills etc., when you know you will have to wait someplace.

* A couple of times a year, keep a time log. Jot down everything you do for a day or two. Then examine where your time does not match what is important to you.

* It’s your life. If you don’t manage your time, other people will manage it for you.

© Beth Dargis 2004 Beth Dargis works with overwhelmed women to create saner, simpler lives. Are you in need of a break? Take the self-care quiz: www.encouragingcoach.com/projects-selfcare-quiz.htm bethd@encouragingcoach.com

 

 

 

FAQ

What is a good time management?

Time Management Definition

Good time management enables you to work smarter – not harder – so that you get more done in less time, even when time is tight and pressures are high. … Good time management requires an important shift in focus from activities to results: being busy isn’t the same as being effective.

What are 5 time management strategies?

Be intentional: keep a to-do list. Drawing up a to-do list might not seem like a groundbreaking technique, but it’s one of the most powerful ways to become more productive.

* Be prioritized: rank your tasks.

* Be focused: manage distractions.

* Be structured: time block your work.

* Be self-aware: track your time.

What are the 5 key elements of time management?

The 5 key elements of time management are a conducive environment, setting priorities, eliminating non-priorities, goal setting, and forming the right habits.

What are the 4 P’s of time management?

The 4 Ds are: Do, Defer (Delay), Delegate, and Delete (Drop). Placing a task or project into one of these categories helps you manage your limited time more effectively and stay focused on what matters most to you.

Why Is Time Management Important?

* Improve Your Performance.

* Produce Better Work.

* Deliver Work on Time.

* Reduce Your Stress.

* Improved Career Opportunities.

* Boost Your Confidence.

* Become More Efficient.

* Plan Ahead.

How do I schedule my time?

How to Schedule Your Time

Step 1: Identify Available Time. Start by establishing the time you want to make available for your work.

Step 2: Schedule Essential Actions. Next, block in the actions you absolutely must take to do a good job.

Step 3: Schedule High-Priority Activities.

Step 4: Schedule Contingency Time.

What are the 7 steps of an effective time management plan?

7 Steps to More Effective Time Management

Step 1 – Write A To Do List.

Step 2 – Remove Yourself From Distraction.

Step 3 – Take Breaks When Working.

Step 4 – Break Big Tasks Up Into Smaller Chunks.

Step 5 – Find Your Most Productive Times.

Day 6 – Become More Efficient.

Day 7 – Accept Your Limitations.

How do you manage time and priorities?

How to manage your time and priorities

Determine what’s most important in your life. What gives you energy and drive each day?

* Keep a file of your motivating factors from above.

* Control the inputs into your life.

* Schedule your day and routine.

* Have a strategy meeting with yourself each week.

What are three methods of time management?

Here are a few tips and techniques you can apply to get more done and feel more productive using the three P’s of time management: Planning, Prioritizing and Performing.

What are the basics of time management?

* Principles of Time Management

* Planning. Planning is always important, no matter what you do.

* Organize and Prioritize.

* The 80/20 Rule.

* Do One Thing At A Time.

* Avoid Distractions.

* Delegate.

* Keep Yourself Healthy and Stress-free.

* Learn to say “NO”

What are the two types of time management?

9 Types of Time Management Techniques

* Pareto Analysis (a.k.a., the 80/20 rule) The 80/20 rule is a technique created by the Italian economist Vilfredo Pareto.

* Pomodoro Technique.

* Eisenhower Matrix.

* Parkinson’s Law.

* Time Blocking Method.

* Getting Things Done (GTD) Method.

* Rapid Planning Method (RPM)

* Pickle Jar Theory.

How can I improve my time management skills?

How to improve time-management skills

* Start your tasks early.

* Set limits for what you’ll say yes to.

* Give yourself breaks.

* Prioritize your tasks.

* Schedule your tasks and deadlines.

* Organize your workplace.

* Learn your patterns of productivity.

* Use technology to help keep you accountable.

What  is the first step in time management?

* Set up a plan to eliminate the time wasters in your day.

* Start Managing Your Time Now.

Step 1: Write down your short-term and long-term goals.

Step 2: Determine what your time is worth.

Step 3: Keep A Time Log.

Step 4: Analyze your time log.

40 Common Time Wasting Activities.

Step 5: Set Up A Plan to Eliminate Time-Wasters.

What are the signs of poor time management?

* Poor punctuality. Sure.

* Constant rushing.

* Decreased quality of work.

* Frequently missing deadlines.

* Inability to set and achieve goals.

* Procrastination.

* Easily distracted.

* Overextension.

What is time management tool?

Examples of time management tools are calendar, note‑taking software, time tracker, specialized time management apps and so on. For every time management tool, you can find many different software solutions.

What are the 6 principles of time management?

6 Principles for Effective Time Management

2) Control Your Environment.

3) Write more down.

4) Timing is everything.

5) The biggest time wasters.

6) Don’t consider email a break.

How can we avoid poor time management?

Avoid Poor Time Management in 5 Simple Steps

* Delegate work.

* Schedule your time.

* Use Anti-Procrastination Strategies.

* Set a deadline.

* Take occasional breaks.